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The Wedding Coordinator

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Whenever I tell people that I am a wedding Coordinator the immediate question to follow is, “What do you do?”

With wedding season freshly upon us I find myself encountering this question more frequently, and I also find that I have a fairly difficult time explaining my job in a simple, one or two sentence answer like someone in an office, or a restaurant manager, or a babysitter may be able to do.

So what does a wedding coordinator do and why may you need one?

Getting married is certainly a monumental and important moment in your life. The day is all about you!

You get to choose the food you are eating (buffet, or sit down dinner?)

The music you listen to (band, or DJ?)

The dresses your bridal party wears (all the same? Different?)
Your bridal party!
Your photographer (How many do you need? How much money is too much?)
Your videographer (Same as above…hm…)
Your venue (Grandma’s backyard? A hotel ballroom? A golf course?)
Your cake (Chocolate or Vanilla? How many tiers? Multiple flavors?)
Your florist and flowers (How many? Where? What are my colors?)
Your linens (Do you want chair covers? Are you renting chairs? Does the venue have linens?)

While all of these questions probably seem exciting to many, it may also be overwhelming. How do you know that you are choosing a reliable vendor and getting the most back for the money that you spend?

On such a special day, you probably don’t want to leave much up to chance, and THIS is where the Wedding Coordinator comes in.

Most of us have seen our fair share of vendors.

We have seen those that charge you an arm and a leg for one person and 4 hours worth of photography, or those that charge you an appropriate amount, while not cheap, for 3 photographers and some of the best pictures you have ever seen.

We have seen DJ’s who read the guests and play great music, and those who mispronounce the Bride and Grooms name.

A Wedding Coordinator can help point you in the right direction and find you some really great people to help share your special day with.

Furthermore, on the day of the wedding,  the Wedding Coordinator can be your eyes and your ears and your timeline, so that you can sit back, sip champagne, and enjoy the day with your friends, family, and husband to be.

The Wedding Coordinator will help to plan the time slots for you and your bridesmaids hair and makeup, will ensure that the hair and makeup artist arrives on site on time and gets set up in the appropriate area.

The Wedding Coordinator will line up your wedding party in the appropriate order and cue their entrance into the ceremony, as well as cue the start of the music, all while ensuring this is occurring on time.

The Wedding Coordinator will lead your wedding party to the appropriate area after leaving the ceremony for pictures, and ensure that the photographer arrived on site on time and know where people are coming from to get the best shots.

The Wedding Coordinator will make sure the venue is doing their job and that you and your wedding party get beverages or food, while the rest of your guests adjourn to the reception. Your Wedding Coordinator will lead them to the reception if on site or be sure they know where they are going if it is off site.

The Wedding Coordinator will time and line up your party for the entrance into the reception, be sure to cue the DJ and ensure he knows how to pronounce your names….make sure the videographer and photographers know where you are coming from.

Furthermore before even arriving to the reception the Wedding Coordinator will ensure that the florists, linens, and any other vendors arrive on time and set things up the way that YOU want them set up, so that when you walk into the reception you see what you imagined you would see without so much as lifting a finger.

The Wedding Coordinator will get you when it is time for your first dance,  cutting of the cake or toasts, or mother/daughter or father/son dances, so that you can just sit back and relax until told to do otherwise. (As if cutting cake isn’t relaxing enough!)

So how can I sum this all up when someone asks, “So, what do you do?”

I suppose I ensure everything that is supposed to be at your wedding is at your wedding in the way that you want it, as well as time the flow of the day and ensure that the bride has no worries other than keeping her champagne full for the entire day. I am your eyes, your ears, and your voice, so that you can sit back and relax as everything you dreamed unfolds around you.

Wedding Tips: The Rehearsal Dinner

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The rehearsal dinner is probably the second most important day in the slew of monumental events surrounding your wedding. Others may include the Bachelor and Bachelorette parties, but the rehearsal dinner is the beginning of the main event.

Traditionally, the Rehearsal dinner is held (as the name suggests) after the wedding rehearsal with the wedding party the day before the wedding.

Many who are planning their wedding are often stressed about following traditions and doing everything by the book.

I often have people asking while they begin to plan their weddings and rehearsal dinners, “Is it okay if I do that?”.

The answer is an overwhelming YES!

It is YOUR wedding and YOUR wedding rehearsal dinner, so if you want to step away from the tradition, by all means, go for it!

Here are a few modern ideas to consider while planning your rehearsal dinner:

First of all, do not feel as though you have to only invite those in the wedding party.

Invite your friends, family, significant others, anyone you would want to your rehearsal dinner! Do not feel obligated one way or the other. I once planned a rehearsal diner for 80 guests. Nothing is too big or too small.

Next, while most people tend to choose to have their rehearsal dinners at a restaurant, you could consider having it catered at your home, or the home of one of your family members as well.

This is a good idea if you want to keep your rehearsal dinner personal, intimate, and really focus the guests on chatting and getting to know one another over a glass of wine or a cocktail. By eliminating other restaurant diners, it really focuses everyone on the couple, and each other, which is important when you are bringing two families together as one.

In addition to feeling at ease in a setting you are used to, there are even more opportunities available to personalize you evening, from pictures, to your favorite music rather than the restaurant soundtrack, to the availability of outside and inside mingling, weather permitted.

There are some great caterers out there (ourselves here at KMK Creatives being one of them!) Who can create the ease of going out to a restaurant in the comfort of your own home.

Consider a low-key buffet style dinner, or a three course sit down meal, maybe a dessert buffet for you chocolate lovers out there, or even come up with a signature drink for you and your sweetie to make your night stand out–and ease some of the pre-wedding nerves. Believe it or not, the bride isn’t the only one stressing! I guarantee the parents and the best man and maid of honor are right there with you!

Another tradition surrounding the rehearsal dinner is that is should always be the night before the wedding and after the rehearsal.

This means you better be careful about just how much alcohol you are drinking!

Chances are the big day will start very early, and if you are anything like me, those circumstances are not conducive to getting rid of a hangover.

Recently, I find that guests are coming to plan their rehearsal dinner two days before their wedding, leaving one day of rest and relaxation (and time to milk a hangover) in between the rehearsal and the wedding.

Anything goes!